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documents recorded since
January 1, 1974
City Hall Room #156
Philadelphia, PA 19107
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Notice of Change in Recording Requirements
Effective November 3rd, 2008
Pursuant to City Council Bill No. 080424-A, new requirements apply to deed documents submitted for recording. The bill may be reviewed at Records Department. Select Document Recording.
Deed Name Match
A name match of the seller's name and buyer's name on the prior deed transaction will be performed.
If the grantor involves decedent's letters of testamentary or administration, grantor is a trustee, grantor is a corporation or grantor is signing under a power of attorney, documentation as specified in the bill must be submitted with the deed.
US Postal Mail
If the deed is sent by US Postal Mail, the mail must be certified or registered.
Exceptions to the above
If you are an attorney or title company, you can submit an affidavit form for each deed submitted for recording. If the affidavit form is submitted, the requirements listed above do not apply.
The form is data enterable and available for download here.